Executive Assistant

December 23, 2019

Company Name:
Second Harvest

Title of Position:
Executive Assistant

Primary Functions of the Position: The individual in this role should be a master multi-tasker with excellent verbal and written communication skills and a positive attitude. This position works with highly confidential records through our donor management software, Board of Director meetings and client records. The successful candidate will be charged with overseeing incoming calls, filing, scheduling, coordination of meetings and conferences, obtaining office supplies, working on special projects and notary duties. The Executive Assistant will deal with a diverse group of visitors, as well as, internal contacts at all levels of the organization. Self-motivated and sound judgment are required to plan, prioritize and organize a diversified workload. Principal Responsibilities: Provide administrative support for Second Harvest Community Food Bank  Provide support and assistance to the Chief Executive Officer, Chief Development Officer and Chief Operating Officer and Development department as needed  Operate and manage telephone system; manage mail functions, filing, coordinate organizational calendar and staff travel, internal space reservations and car reservations  Assist in organizing outside meetings, staff meetings and events including taking minutes. • Coordinate and administer Harvest Healing program  Process donor gifts using donor management software; create and mail donor receipt letters  Coordinate event registrations • Ensure office supply stock is maintained • Assist community members to register on volunteer database; facilitate volunteer information being processed in donor and volunteer software programs • Ensure positional, company, and departmental goals are being achieved • Ensure a safe, respectful, and ethical environment for all donors, staff, volunteers and members • All other duties as assigned Adhere to all policies and standards set forth by Second Harvest Community Food Bank in accordance with Feeding America standards, in addition to local, state, and federal regulations Position Requirements: • Demonstrated experience to perform necessary functions of the job required. • High school diploma or G.E.D. equivalent required • Advanced skills with Microsoft Office suite • Strong written and oral communication skills • Ability to type over 50 words per minute • Currently a Notary or the ability to become a Notary • Ability to work independently and as a team to meet goals and objectives • Ability to work some nights and weekends

Link to Application:

Name of Contact:
Chad Higdon

Email Address of Contact:

Job Posting Expires:
Jan. 2, 2020