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Listing Title:
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Executive Assistant Position Available
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Company Name:
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The Community Foundation of Northwest Missouri, Inc.
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Title of Position:
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Executive Assistant
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Description:
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POSITION SUMMARY
Full Time (Monday – Thursday) | St. Joseph Missouri
At The Community Foundation of Northwest Missouri, the Executive Assistant is an important and valuable role. The primary outcome you will be responsible for delivering will be to provide exceptional executive level administrative support to expand the Community Foundation’s ability to serve more donors and have a greater impact.
ABOUT THE COMMUNITY FOUNDATION OF NORTHWEST MISSOURI
The Community Foundation of Northwest Missouri is a philanthropic organization dedicated to perpetually improving the quality of life in Northwest Missouri by promoting and facilitating charitable giving. Serving as a trusted partner to individuals, families, and organizations, we connect resources with needs to create lasting positive change across the region. Our team is passionate about empowering local communities, promoting collaboration, and driving innovation in philanthropy. With a culture rooted in service, integrity, and community impact, the Foundation offers a rewarding environment where you can grow, contribute meaningfully, and make a difference. Join us in advancing a mission that inspires generosity and strengthens the Northwest Missouri region for generations to come.
HOW TO APPLY
We hope you are interested in learning more about this position. We invite you to review the details in this document and reach out with a copy of your resume and cover letter. We would be delighted to hear from you and explore if you could be a fit with our team.
Please Contact: Stacey Helfery | Stacey@CFNWMO.org
Opportunity Overview
RESPONSIBILITIES
1. Executive Support:
a. Provide exceptional administrative support to the President & CEO, including but not limited to managing schedules, drafting correspondence, and preparing meeting materials.
b. Coordinate and document Board and Committee meetings, ensuring professional presentation materials and timely follow-ups.
2. Business Development:
a. Research and schedule speaking engagements and meetings with civic groups and influential contacts to expand the organization’s reach.
b. Maintain accurate records and follow-ups in the Customer Relationship Management system to support business development efforts.
3. Operational Efficiency:
a. Evaluate and consistently improve existing processes, documenting workflows and developing resources for team support and training.
b. Develop and implement streamlined operational systems to enhance workflow and productivity.
4. Financial & Administrative Support:
a. Assist with financial reporting, and basic analysis, ensuring accuracy and timeliness.
b. Coordinate with financial vendors and maintain up-to-date records.
5. Program & Donor Support:
a. Provide technical assistance and guidance for scholarship applicants while promoting the program through outreach and relationship building with counselors.
b. Deliver exceptional customer service to donors, supporting onboarding and addressing inquiries.
6. Office Management:
a. Ensure a welcoming and organized office environment by managing supplies, greeting guests, and handling phone and mail communications.
QUALIFICATIONS & EXPERIENCE
1. Proven experience in an administrative or executive assistant role, with a track record of managing complex schedules and providing high-level support.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and CRM systems.
3. Demonstrated ability to design and optimize operational systems and processes to increase efficiency and effectiveness.
4. Basic analytical skills and experience generating and interpreting reports in Excel.
5. Excellent written and verbal communication skills, with experience drafting correspondence and presentation materials.
VALUED CHARACTERISTICS
1. High regard for confidentiality and trustworthiness.
2. Highly organized and detail-oriented, with the ability to manage multiple priorities and meet deadlines.
3. Proactive problem-solver who anticipates needs and takes initiative to improve processes and systems.
4. Collaborative and team-oriented, with exceptional interpersonal skills to build relationships across diverse groups.
5. Adaptable and resourceful in dynamic environments, with a positive and solution-focused mindset.
6. Customer-service-oriented, committed to delivering excellent support to internal and external stakeholders.
7. Highly punctual and proactively engaged in the ongoing support and operations of our organization.
COMPENSATION
Range of $19 – $24 per hour based on qualifications.
Full-time position, Monday to Thursday, with an estimated weekly workload of 32 hours.
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Name of Contact:
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Stacey Helfery
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Email Address of Contact:
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stacey@cfnwmo.org – Please send resume
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Date of Expiration (if applicable):
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January 13th, 2025
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